To categorize a view

1. Create a column to display categories.

2. Select the option "Type: Categorized" on the Sorting tab of the Column Properties box. Choose a sort order of Ascending or descending. (Ascending order organizes the categories in alphabetical order and descending order in reverse alphabetical order.)

The resulting column, called a categorized column, groups documents with matching values and converts the common value to a category name. The column is usually one that appears on the left side of the view. This column must always appear to the left of any sorted columns.

• (Recommended) At the Font tab of the Column Properties box, choose a different color for column text and use bold face to make categories stand out.
• (Recommended) At the Column Info tab of the Column Properties box, select "Show twistie when row is expandable" to display a triangle that users click to see categorized documents.
• (Optional) At the Options tab of the View Properties box, select "Collapse all when database is first opened" to show only the category names when users open the view.
• (Optional) At the Style tab of the View Properties box, select "Don't show empty categories" so that categories without documents are not listed.

Categorizing in the All by Category view
Adding titles to columns
Formulas that look for values in columns and views
Generating category names
Sorting documents in views
Setting styles for a standard view or folder
Creating columns in a view

Glossary