To display only the common name portion of names, use the [CN] parameters with @Name. For example, in an editable names field called Members use this formula as the default value:

@Name([CN];Members)

This formula displays the name "Sara Ryan" if the user's hierarchical name is Sara Ryan/Acme/US

Looking up names for field values

To help users enter names correctly in a document, provide links to existing lists of names. For example, a Names field might require that users select names from the access control list for the database. This enables users to pick a name from a list, eliminates spelling errors, and restricts names in the field. Other sources for names are the IBM® Lotus® Domino(TM) Directory or a view dialog that presents names from a column in a view.

Lookup options are available on the Control tab of the Field Properties box when you create a Names field, an Authors field, and a Readers field. You can turn off this option by maintaining the default choice of "none." If you select a lookup option for the field, users press CTRL+ENTER or click the entry helper button to the right of the field to see a list of possible entries. Lookup options are not supported on the Web.

Lookup options

• Use Address dialog for choices -- This option displays the Names dialog box so users can select names from a Personal Address Book or Domino Directory. Select "Look up names as each character is entered" to help users fill in a name quickly. Notes looks up a match for the typed letters in the open Address Book or directory.
• Use Access Control List for choices -- This option brings up a list of people, servers, groups, and roles in the access control list.
• Use View dialog for choices -- This option brings up a dialog box containing entries from a column in a database view. Select the database to look up, select a view, and select a column number.

Generating choices for lists
Designing a form that lets users make selections from a view
Field Properties box - Field Info tab
Field Properties box - Control tab
Field Properties box - Advanced tab
Enabling a field for instant messaging

Glossary